Job Description

Administrative Assistant

A leading healthcare organization is seeking a highly organized and skilled Administrative Assistant to provide comprehensive support to managers and directors. This is an excellent opportunity for a proactive professional to contribute to a dynamic and complex environment, managing critical administrative functions across multiple locations.

Position Details

• Job Title: Administrative Assistant
• Location: This is an onsite position requiring rotation between two hospital locations:
• Walnut Creek Hospital: 1425 S. Main St., Walnut Creek, CA 94596
• Antioch Hospital: 4501 Sand Creek Rd, Antioch, CA 94531
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Compensation: Starts at $29.00 per hour, depending on experience.
• Assignment Duration: This is a 12-week assignment.

Role Overview

The Administrative Assistant will play a vital role in ensuring the smooth operation of daily administrative functions, providing critical support to leadership. This position requires a proactive individual who can manage diverse tasks, coordinate complex schedules, and communicate effectively across various internal and external stakeholders.

Top Responsibilities

• Scheduling & Calendar Management: Expertly coordinating and managing complex calendars and appointments for multiple leaders, including those involved in community work and board affiliations.
• Meeting Coordination: Arranging and coordinating meetings, including reserving rooms and preparing agendas.
• Communication: Drafting and editing detailed correspondence, reports, and presentations.

Key Responsibilities (Comprehensive)

• Coordinates and manages executive calendars and appointments, organizing travel, meetings, conferences, and special events.
• Performs general administrative tasks such as managing phone calls, filing documents, taking minutes for leadership meetings, and handling correspondence.
• Conducts research, compiles data, and prepares reports as requested.
• Drafts and edits emails, memos, reports, presentations, and other documents as needed.
• Learns and applies a thorough understanding of the organization and its functional policies and processes.
• Coordinates multiple and complex calendars and arranges meetings.

Required Qualifications & Skills

• Experience: Typically 5-7+ years of administrative assistant experience supporting at the manager/director level, or related experience. We are looking to fill this role quickly and will consider candidates with less than 5 years' experience who demonstrate strong core administrative skills.
• Education: High School Diploma or GED required; Bachelor's or Associate's degree preferred.
• Core Skills:
• Exceptional organizational skills.
• Strong communication skills (both written and verbal).
• Expertise in calendar management.
• Ability to learn and apply a thorough understanding of a large, complex organization and its customers.
• Systems Knowledge (Required):
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Systems Knowledge (Basic to Intermediate): Proficiency in two or more Microsoft Office Suite applications (Word, Excel, PowerPoint, and/or Access), depending on department or business needs.
• General: Working knowledge of email and office equipment (fax, phone, copier, etc.).

Apply Today!

If you are a highly organized, communicative, and adaptable administrative professional ready to support leadership in a complex healthcare environment, we encourage you to apply for this immediate opportunity

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