We are seeking a highly organized and detail-oriented Administrative Assistant to join our client's team during their busy season. This role is critical in ensuring smooth operations across order processing & tracking, customer & vendor management, and shipping assistance. If you thrive in a fast-paced environment and have a knack for accuracy and efficiency, this is the role for you.
Key Responsibilities:
· Receive and process customer orders accurately and promptly.
· Track order status from initiation to delivery, ensuring timely fulfillment.
· Monitor and record payments, reconcile invoices, and maintain accurate financial records.
· Follow up on outstanding payments and assist with resolving discrepancies.
· Set up new vendors in QuickBooks and maintain vendor profiles.
· Communicate with vendors regarding order details, timelines, and payment terms.
· Maintain organized records of orders, invoices, and vendor agreements.
· Assist with general office tasks and provide support to the operations team as needed.
Qualifications:
· Two or more years of proven experience in administrative or order management roles.
· Proficiency in QuickBooks and MS Office Suite (Excel, Word, Outlook).
· Strong attention to detail and ability to manage multiple tasks simultaneously.
· Excellent communication and problem-solving skills.
· Ability to work independently and as part of a team.
Hours: 10am to 4pm, Monday to Friday (Some flexibility on schedule)
Location: Clearwater, FL 33762 (Onsite only)
Duration: Estimated for at least six months
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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