Job Description

Job Title : 81752 - Contracts Coordinator

Job Location : Oakland CA 94501



Onsite Requirements:

• Contracts Administration
• Procurement
• Canva or Smartsheet

Job Description :

Position Summary:

• Newly created contract position to facilitate projects between UC Systemwide Procurement and campuses.
• Responsible for communication across departments and relaying information to SWP management.
• Takes initiative to drive project progress, secure buy-in, and implement deliverables.
• Adapts to evolving project requirements.
• Supports financial components of projects with transactional responsibilities.

Key Responsibilities:

Contracts Administration and Support (25%)

• Applies contract administration skills and organization policies to support the strategic sourcing team.
• Analyzes problems of moderate scope requiring review of diverse factors.
• Leverages expertise of the strategic sourcing team for transaction handling and contract interpretation.

Administrative Support (15%)

• Communicates across departments and campuses, interacting with UC Procurement staff to achieve deliverables.
• Documents and highlights strategic sourcing concerns for UC Systemwide Procurement.
• Relays management expectations and communicates them clearly to stakeholders.

Project Management Support (35%)

• Manages deliverables across multiple projects within timelines and expectations.
• Identifies and removes roadblocks to ensure project completion.
• Defines potential concerns and proposes actions for management to move projects forward.
• Collaborates with departments/stakeholders to meet deliverables.

Financial Support (15%)

• Provides transactional financial support under the guidance of the UC Systemwide Procurement Finance Manager.
• Facilitates financial transactions between departments and campuses.

Support as Needed (10%)

• Adapts to dynamic project requirements and performs other administrative tasks as assigned.

Skills, Abilities, and Experience:

Tools

• Proficiency in Microsoft Office Suite, including Microsoft Project and Excel.
• Familiarity with Artificial Intelligence (AI) concepts.
• Preferred: Exposure to Canva and Smartsheet.
• Required: Familiarity with collaboration tools like Zoom

Skills and Abilities

• Strong written, verbal, and professional interpersonal communication skills.
• Proven critical thinking, persuasion/negotiation, project management, and problem-solving skills.
• Ability to deliver results on time within project parameters.
• Demonstrated organizational, presentation, negotiation, listening, and political acumen skills.
• Capability to work with diverse backgrounds and manage ambiguity.
• Understanding of basic financial concepts and ability to learn/execute financial transactions.
• Demonstrated self-leadership.

Experience

• Minimum 6 years of relevant work experience.

** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply.

This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.

This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role.

Due to the nature of the work, a United States Government Clearance is required to be eligible for the position **

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