Job Description

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco or Lafayette office.

Key Responsibilities:

• Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials.
• Coordinate all travel logistics.
• Proactively anticipating Partner needs and identifying ways to maximize their time.
• Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team.
• Handling expense reporting and processing receipts in their expense system.
• Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registered visitors.

Qualifications

• Bachelor's degree required
• 2-5 years experience supporting multiple senior leaders
• Comfortable in a fast-paced constantly evolving environment
• A "no task is too small" mindset
• Exceptional attention to detail, accuracy, and efficiency
• Strong integrity, sound judgement, and critical thinking skills
• Excellent organizational, communication, and relationship building abilities

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