Job Description

LHH is seeking an Executive Assistant for a contract to hire position in Charlotte, NC! The ideal candidate has 3+ years of professional experience supporting executive leadership. This position will support a CEO along with executive board members.

Responsibilities:

• Provide executive support to the CEO, executive leadership board, and senior staff members
• Prepare and manage documents.
• Maintain and organize filing systems.
• Retrieve files as needed.
• Document and manage legal contracts.
• Draft agendas for meetings.
• Coordinate meeting materials with senior staff.
• Create and distribute meeting packets.
• Arrange catering and organize meeting rooms.
• Send meeting notices and manage logistics for in-person, hybrid, and virtual meetings.
• Draft and finalize meeting minutes.
• Book flights, hotels, and conference registrations
• Develop and maintain annual travel and meeting calendars.
• Update the CEO’s Outlook calendar with meetings and travel details.
• Prepare and manage the Volunteer Committee Sign-Up process.
• Sort committee member sign-ups and coordinate selections with staff liaisons.
• Coordinate meetings to review committee chair recommendations.
• Assist with organizing and tracking committee chair responses.
• Support strategic planning sessions for the board of directors.
• Organize annual Leadership Workshops and orientations for new board members.
• Coordinate interview logistics and communicate with candidates.
• Submit expense reports
• Make purchases using a company credit card.
• Reconcile monthly VISA statements.
• Provide basic IT assistance for meetings.
• Arrange snacks and refreshments for meetings.
• Set up conference calls and Zoom meetings.
• Assist with company-wide events.

Qualifications:

• 3+ years of executive leadership administrative support experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Ability to handle confidential information with discretion.

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