Job Description

Overview:

We’re seeking a highly organized, skilled communicator to support our Principals/Owners of our studio. Our studio, based in the Dogpatch neighborhood of San Francisco, focuses on the design of private residences and other special commissions. This position will spend a majority of their time supporting our Founder, Richard Beard, in addition to our Principals/Owners. Occasional nights and weekend availability is expected. This position reports to the Director of Operations and supports additional studio needs as requested by the Principals and Director of Operations.

Qualifications:

• Bachelors degree or equivalent
• 5+ years executive assistance experience
• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational skills with a propensity to follow through
• Exceptional attention to detail; exceptional experience in scheduling
• An aptitude for technology
• The ability to maintain confidentiality of sensitive business and personal matters

Summary of Responsibilities, Candidates should be able to demonstrate ability in the following areas of professional practice:

• Manage calendars to meet professional and personal priorities, confirm meetings with internal and external attendees; proactively manage and resolve scheduling conflicts.
• Serve as first line of contact between Principals and employees, clients, and internal and external colleagues. Provide general tech support.
• Input time and expenses on behalf of Principals into internal time tracking systems.
• Coordinate travel arrangements, itineraries, and expense tracking.
• Organize and file documents, maintain diligent record keeping.
• Coordinate client meetings, gifts, and assist with events.
• Monitor and maintain Principals’ architectural memberships and licenses.
• Assist Marketing team with special projects. Experience with Photoshop, InDesign, Adobe Creative Suite is preferred but not required.
• Field and ensure completion of requests from other team members as needed.
• Format and print a range of documents, arrange for messengers or shipping as needed.
• Compile presentations and materials by request.
• Complete a variety of business and personal assistance requests as needed.

Schedule, Benefits, and Compensation:

This is a full-time, non-exempt position. This position may occasionally require flexibility with business hours. Starting at $110,000.00 DOE with a lucrative benefits package including vacation and sick paid time off, medical, vision, and dental insurance, 401k employer contribution, profit sharing, and defined benefit/cash balance plan. Additional benefits include staff social events and field trips, wellness and professional development allowances, and paid parental leave.

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