Job Description

Executive Assistant

We are seeking a highly skilled and proactive Senior Executive Assistant to provide top-level administrative support to our Client’s Executive Leadership Team. This role requires strong organizational abilities, exceptional communication skills, and the ability to manage complex tasks with a high level of confidentiality and professionalism. The Senior Executive Assistant will also oversee an Executive Administrative Assistant and play a key role in representing the leadership team within and outside the organization. If you thrive in a fast-paced environment, are a detail-oriented multi-tasker, and possess a strong sense of professionalism, we’d love to hear from you!

Location : Woburn, 5X onsite

Salary : 110-130K, DOE

Key Responsibilities:

• Efficiently schedule and organize appointments, meetings, and events for the executive team.
• Handle all aspects of travel planning, including itineraries and logistics.
• Lead the planning and coordination of executive events and meetings.
• Organize and manage board meeting schedules and communications, acting as a liaison with board members.
• Oversee purchase orders, invoices, and expense reporting, ensuring timely and accurate submission.
• Respond promptly to inquiries from both internal and external stakeholders on behalf of the Executive Leadership Team.
• Handle sensitive and confidential information with the utmost discretion.
• Represent the Executive Leadership Team and company in a polished and professional manner at all times.

Qualifications :

• High School Diploma or GED required; Associate’s or Bachelor's degree preferred.
• A minimum of 10 years in an executive support role, with proven expertise in managing high-level administrative tasks.
• Exceptional writing and editing skills for drafting emails, reports, and presentations.
• Proficient in Microsoft Outlook, PowerPoint, and Excel, with the ability to create and edit presentations and documents with ease.
• Familiarity with Microsoft Teams (or similar platforms) for messaging and file sharing.
• Experience with Concur or similar expense management systems.
• Proven experience in supervising or managing other administrative professionals.
• Strong ability to manage multiple tasks and shifting priorities with a focus on deadlines.
• Able to work effectively in a fast-paced, ever-changing environment, adjusting priorities as needed.
• A positive, proactive attitude with a natural ability to handle pressure while maintaining grace.
• Strong team-oriented mindset, with the ability to work collaboratively across departments and leadership levels.

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position

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