Job Description

POSITION SUMMARY:

The Executive Assistant provides executive support to the President and provides administrative and planning support within the XOS office. The ideal candidate will be organized, proactive, and capable of managing a wide range of tasks while maintaining a high degree of confidentiality and professionalism. This role wears several hats and will be expected to pivot quickly based on business needs. The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. This position is part-time (20 hours per week, Monday – Thursday).

Key Responsibilities

• Meeting/Event Planning & Support – Coordinate the logistics of meetings (both local onsite meetings, off-site meetings and larger company events), including conference room reservations, teleconferencing and video needs, food ordering and transportation, Prepare and distribute documents for meetings as needed (agendas, handouts, etc.).
• Calendar Management – Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external), time-sensitive discussions, calls, and appointments.
• Document Creation – Draft, proofread, and edit a variety of documents and reports. This includes but isn't limited to Policy Deployment (PD) materials, President's letters, and any L1 meeting materials. Archive meeting materials, meeting minutes, and other important documents
• Travel Coordination/Expense Reporting – Arrange travel itineraries for both domestic and international trips (this includes flights, hotels, and ground transportation) ensuring seamless travel logistics.
• Office Supplies and Cleanliness - Support Facilities Manager and Procurement Supervisor in maintaining inventory of office supplies and ensuring effectiveness of office cleaning staff.
• Support for Engagement team – Supporting social events based on the engagement team’s quarterly calendar, including ordering food and leading logistical support where needed for all social activities done by the engagement team.

Required Skills/Experience:

• 4-10 years of relevant experience
• Excellent communication and interpersonal skills as well as teamwork and leadership ability
• Strong organizational, multi-tasking, project management, and follow-up skills
• Possess a high level of confidentiality and discretion
• Advanced level in Microsoft Office Suite and Adobe Acrobat

Education:

• High school diploma required; Business school or college courses preferred

ABOUT XOS:

XOS is a leading manufacturer of application-specific X-ray analyzers, offering elemental analysis solutions that improve public safety and customer efficiency in industries like petroleum, consumer products, and environmental compliance. For petroleum applications, XOS offers portable, lab, and process analyzers with unrivalled precision at the push of a button. XOS also offers High Definition XRF (HDXRF®) analyzers for the detection of toxic elements in consumer products, such as toys and apparel and areas of environmental regulation, like soil and water. XOS’s advanced optics and OEM sub-systems can increase precision, speed, and spatial resolution, while decreasing the size, complexity, and cost of the instrument. XOS: Better Analysis Counts.

US ONLY :

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate’s position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The compensation range for this role is $25 - $30 USD per hour.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

The EEO posters are available .

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation.

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.

Job Tags

Similar Jobs