Job Description

Executive Search Operations Lead

Our client, a leading pharmaceutical company focused on discovering, developing, manufacturing, and commercializing therapeutic treatments is currently seeking an Executive Search Operations Lead to join their team for a 2-year contract (potential to convert to permanent). This person will help to expedite all aspects of the recruiting process with multi-faceted, project-specific support to stakeholders including internal clients, candidates, and executives.

Responsibilities:

Executive Search Project Management

• Engage with the executive search team to ensure seamless process across all levels
• Participate on search update calls to synthesize action items
• Record feedback from interview team into Workday
• Work with VP of Talent to prepare Executive Search update reports for the CEO, CHRO and Board meetings
• Collaborate with team to ensure seamless search flow in Workday from search kick-off to close, including support of offer requests/letters and documentation
• Participate in executive onboarding activities when necessary

Marketing and Branding

• Create presentations and reports that reflect innovative ways of communicating capabilities of the executive search teams (e.g., candidate pipeline reports, executive briefing documents, metrics reporting)
• Compile talent branding materials for candidates to enhance candidate experience
• Design executive briefing documents to the CHRO and CEO to support offer process

Coordination and Logistics

• Support executive search team to coordinate scheduling needs for VP+ candidates providing VIP white glove service
• Work closely with hiring managers EAs to drive the interview process
• Proactively support team in assembling interview schedules as well as organizing multiple calendars while considering business objectives such as urgency to fill open roles while maintaining candidate experience

Reporting & Metrics

• Partner with Talent Intelligence to provide executive search reports as requested
• Partner with Finance to track executive search firm and vendor spend
• Maintain current open requisition reports
• Collect and manage external vendor invoicing, creation of POs and role requisitions

Qualifications:

• Minimum of 3 years of experience in Executive Recruiting environment or in a role 3+ years working closely with senior executives
• Exceptional technical skills specific to Microsoft Office (Outlook, Word, Excel, PowerPoint, WorkDay, Coupa) preferred
• Ability to thrive in a dynamic, fast-paced, and fast-changing environment
• Strong interpersonal and problem-solving skills including high-level of self-confidence, optimism and clear thinking
• Excellent written and verbal communication skills
• Passion for outstanding customer service
• Must possess a high degree of integrity, a sense of urgency, reliability and trustworthiness

Salary: up to $50/hr

If you are interested in this position, please send your resume to apowell@daleyaa.com

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