Job Description

Now Hiring: Executive Virtual Assistant (Remote, Offshore | Full-Time | 8–5 MST)

We’re looking for an  elite-level Virtual Assistant to work directly with the founder of Propel Enterprises and his personal assistant - someone who can help us move faster by helping the CEO and his team.

This is not a typical VA role. You won’t just be taking tasks—you’ll be  highly involved, protecting time, thinking ahead, and keeping chaos at bay .

🚫 Please DO NOT apply if:

• You don’t have a  fast, stable internet connection and a  modern computer .
• You can’t be on  every video call on time with your camera on .
• You aren’t  fluent in English , both written and spoken.
• You’re not ready to work  full-time,  in-seat, and highly responsive from 8 a.m. to 5 p.m. MST.

✅ Please DO apply if:

• You can confidently own  email and calendar management —including high-level inbox processing, follow-ups, and scheduling and logistics that actually work.
• You love structure, checklists, and thinking a few moves ahead.
• You’re excited about proactively solving problems and asking the right questions before they’re even on the radar.
• You thrive in systems, crave clarity, and take pride in helping a business operator reclaim time and focus.

Your daily rhythm will include:

• Conducting a daily Offload & Sync meeting with the CEO.
• Keeping a rolling agenda of projects, questions, and priorities.
• Processing the CEO’s inbox to zero three times daily, identifying which items to act on, reply to, escalate, or file.
• Maintaining a perfect calendar: clean, efficient, color-coded, and 100% accurate.
• Coordinating travel, speaking days, and internal team syncs.

This is a  mission-critical role in a growing coaching and consulting firm that helps small business owners scale smart, sell better, and break through growth ceilings. You’ll be joining a team where excellence is expected, everything is documented and standards are  held strong and support is stronger… and systems are  everything .

If that sounds like you, drop a comment or message me directly. We’ll send you the full brief and next steps.

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