Job Description

Incredible Female Principal hiring her forever Personal Assistant in Menlo Park. (MUST LIVE WITHIN 30 MINUTES AWAY)

Job Responsibilities:

• Be the principal's go-to person for all daily tasks and delegate responsibilities to household staff (Chef/House Manager, Housekeeper, and vendors).
• Manage family and personal appointments, including scheduling, facials, nails, massages, workouts, doctor, dentist, and other medical appointments.
• Oversee children’s schedules, including school and extracurricular activities.
• Coordinate family and personal trips, from booking to planning.
• Handle Venmo payments, shared expenses, and communicate to the accountant.
• Review credit card statements weekly for fraud detection.
• Maintain an up-to-date staff compensation and bonus spreadsheet.
• Work with Household Counsel on annual staff agreements.
• Renew important documents like passports and driver’s licenses.
• Maintain the family’s Dropbox and ensure all information is properly stored.
• Manage photo organization.
• Plan and execute holiday gifting.
• Maintain club memberships and track any renewals.
• Keep a comprehensive travel and spend spreadsheet.
• Keep track of the principal’s birthday and other key personnel dates.
• Handle returns and ordering for the family’s needs.
• Insurance claims and annual renewals

Qualifications:

• Minimum of 2+ years of experience working as a Personal Assistant.
• Must be based in the San Francisco Bay Area and available for regular in-person duties.
• Willing to undergo a thorough background check and provide stellar references from past employers or clients.
• Ability to lift up to 35 pounds and perform tasks that may involve sitting, standing, and climbing stairs.
• Must be professional, polished, and adaptable to changing household needs.
• COVID-19 vaccination is required.
• Fluent in English; additional languages are a plus.

Schedule:

• Monday to Saturday onsite for two weeks per month.
• For the remaining two weeks, the schedule is lighter, requiring only 3-4 days onsite.
• The average workweek should total 40 hours, with fluctuations based on family needs.

Compensation & Benefits:

• Salary: $130,000 - $150,000 per year, based on experience.
• Healthcare Stipend: $6,000 per year.
• Personal Wellness Stipend: $150 per month.
• Gas allowance for work-related car use.
• Paid Time Off (PTO): 2 weeks’ vacation, sick days, and 5 paid holidays.
• Annual wage reviews and discretionary bonuses.
• Equipment Provided: Laptop and phone for work-related purposes.
• Longevity: The family values long-term employment and seeks a candidate who is committed to staying for many years to come. A minimum of a two-year commitment is preferred.

Additional Notes:

• The PA will have the opportunity to travel with the principal 3-6 weeks per year.
• Systems are already in place that the PA will utilize, allowing for a smooth transition into the role.
• The role offers a unique opportunity to work in a dynamic and busy household with a supportive and family-oriented team

Job Type: Full-time

Pay: From $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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