Personal Assistant Job at Summit Staffing Partners, New York, NY

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  • Summit Staffing Partners
  • New York, NY

Job Description

Personal Assistant

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment.

Key Responsibilities:

Administrative & Personal Support:

  • Assist with preparing presentations, reports, and other key documentation.
  • Manage special projects and administrative tasks to ensure deadlines and priorities are met.
  • Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements.
  • Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism.

Calendar & Schedule Management:

  • Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion.
  • Prioritize scheduling and efficiently resolve any conflicts.

Communication & Correspondence:

  • Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications.
  • Draft, edit, and organize important documents and communications.

Travel & Logistics Coordination:

  • Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
  • Prepare comprehensive travel agendas and manage related expense reporting.

Operational Efficiency:

  • Collaborate with internal teams and external partners to support smooth operations.
  • Anticipate needs and proactively address challenges to maintain an efficient workflow.

Qualifications:

  • Minimum of 5+ years’ experience as a personal or executive assistant supporting high-level leadership in fast-paced environments.
  • Exceptional organizational skills and acute attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software).
  • Proven ability to multitask, prioritize, and adapt quickly to shifting demands.
  • Ability to work both independently and collaboratively.
  • High level of discretion, professionalism, and integrity.
  • Excellent problem-solving skills and a proactive mindset.

Location & Work Environment:

  • Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

Job Tags

Remote job, Shift work,

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