Job Description

Personal Assistant

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment.

Key Responsibilities:

Administrative & Personal Support:

• Assist with preparing presentations, reports, and other key documentation.
• Manage special projects and administrative tasks to ensure deadlines and priorities are met.
• Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements.
• Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism.

Calendar & Schedule Management:

• Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion.
• Prioritize scheduling and efficiently resolve any conflicts.

Communication & Correspondence:

• Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications.
• Draft, edit, and organize important documents and communications.

Travel & Logistics Coordination:

• Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Prepare comprehensive travel agendas and manage related expense reporting.

Operational Efficiency:

• Collaborate with internal teams and external partners to support smooth operations.
• Anticipate needs and proactively address challenges to maintain an efficient workflow.

Qualifications:

• Minimum of 5+ years’ experience as a personal or executive assistant supporting high-level leadership in fast-paced environments.
• Exceptional organizational skills and acute attention to detail.
• Strong written and verbal communication skills.
• Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software).
• Proven ability to multitask, prioritize, and adapt quickly to shifting demands.
• Ability to work both independently and collaboratively.
• High level of discretion, professionalism, and integrity.
• Excellent problem-solving skills and a proactive mindset.

Location & Work Environment:

• Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

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