Job Description

JOB DESCRIPTION: PROJECT EXECUTIVE

SUMMARY: This position is responsible for coordinating and managing all the necessary resources throughout the entire project and team from start-up through closeout, and ensuring that both the Owner’s expectations and budgetary guidelines are met. This position should develop tools and techniques for distributing tasks according to the skillset of their team and evaluate the performance of all team members. This position is key regarding stakeholder relationships, quality management, safety, profitability, schedule maintenance, mentoring & developing new talent, and being a steward of our core values.

This involves: Managing the project from beginning to end including budget, cost, unexpected events, general performance, and overall progress against plan. Negotiating and Communicating necessary information to Field Supervision, Subcontractors and Vendors to assist them in working to the project schedule. Representing the Company to the owner(s), architects, consultants, government authorities, vendors and subcontractors. Administering all financial aspects of the owner’s contract, subcontracts, and purchase orders. Building effective working relationships with clients and The Company’s project team members. Upholding Company Values and Mission Statement while mentoring and leading the project team regarding industry “best business” practices, accountability, and integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (other duties may be required)

• Manage a portfolio of complex business and project initiatives (especially profitability, schedule, and client satisfaction)
• Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
• Full project life cycle ownership: successful project delivery will include full implementation from initiation to deployment for one or more major and/or several minor initiatives simultaneously
• Manage all aspects of multiple related projects to ensure the overall program is aligned to and directly supports the achievement of strategic objectives
• Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
• Participate in establishing practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization
• Provide status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership
• Participate and/or drive feasibility studies, subcontractor selection and proposals for evaluation by appropriate key stakeholders
• Assist in dispute, negotiation, arbitration or litigation, as needed
• Support formal/informal schedules to manage the engagement contract
• Develop and manage all aspects of project and program engagement from planning, external vendor relationships, communications, resources, budget, change, risks and issues
• Set and continually manage project and program expectations while delegating and managing deliverable with team members and stakeholders
• Monitor, track and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables
• Develop and deliver progress reports, proposals, requirements documentation and presentations to various audiences, including project team, sponsors, CIO and key stakeholders
• Identify and develop trusted adviser relationship with project and program stakeholders, sponsors and university stakeholders
• Ensure that projects and programs are proceeding according to scope, schedule, budget and quality standards
• Continue professional development in order to keep abreast of emerging technologies, methods and best practices
• Extensive understanding of project and program management principles, methods and techniques
• Provide onsite leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
• Develop, coordinate, and conduct performance reviews and staff development
• Establish practices, templates, policies, tools and partnerships to expand and mature these capabilities for the organization

EDUCATION and/or EXPERIENCE: Minimum of a Bachelor’s Degree from an accredited four-year college or university in Construction Management or related field. Master’s Degree is preferred. Minimum of 10 years’ experience working commercial construction projects is required.

• OTHER SKILLS AND ABILITIES: Tools: Microsoft Office Suite
• Excellent communication skills and an ability to work effectively with AND lead a team
• Proven record of success, innovation, and extraordinary skills not common in other project managers
• Be mindful and aware of latest industry strategies, tools and terminologies used in project management worldwide so that they may adopt them to increase productivity
• Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork and excellence

LANGUAGE SKILLS: Bilingual in Spanish and English is not a requirement, but is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: OSHA 10 minimum required; 30 preferred. PMP Certification a plus, but not required.

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