Construction Administrator Job at Allied Fire Protection, Carrollton, TX

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  • Allied Fire Protection
  • Carrollton, TX

Job Description

CONSTRUCTION ADMINISTRATOR (INVOICING AND COLLECTIONS)

JOB DESCRIPTION

Job Responsibilities include but are not limited to:

  • Set up jobs in CE
  • Send timesheets and expense reimbursement to payroll for all const., remodel and service techs
  • Issue POs including DC
  • Enter PO receipts and upload pick tickets to POs including DC
  • Request missing invoices and packing slips from vendors including DC
  • Invoice jobs in CE
  • Send out invoices to customers
  • Scan folders
  • Filing
  • Issue credits
  • Customer service issues on invoices
  • Research issues with POs from Accounts Payable
  • Research issues from Collections

Reports:

  • Review bi-weekly active/inactive reports and make corrections as needed
  • Run monthly billing report and give to Managers as needed; also send full report at end of month to Corporate Services Manager
  • Run active report for meetings
  • Run active/inactive report once a week to make sure it is clean
  • Go over liens / notices report with Managers, call customer to help collect payment and make sure owner info is in CE for liens and notices to be sent.
  • Run job cost detail report for Managers, if needed
  • Run unposted freeform invoices report and unposted progress billings report to make sure all invoices are posted in CE
  • Run PO status report to see which pick tickets have not been received from field
  • Run committed cost report to investigate and clean up old cost on jobs

Additional Duties:

  • New hire orientation
  • Print checks as needed for per diem, permits, etc.
  • Notarize documents
  • Clean out refrigerator, as needed
  • Office maintenance (cleaning service, a/c service, trash service, etc.)
  • Answer phones – designated am or pm
  • Order office supplies
  • Lunch for meetings

  • Coordinate office functions
  • Help coordinate charity events for Dallas office
  • Backup for other Admin(s), as needed

Knowledge:

  • High school diploma is required
  • Bachelor’s Degree is preferred

Work Experience:

  • Customer Service Experience
  • Purchasing and Purchase Order Experience
  • Familiar with/or use of "AIA" for construction billing

Skills and Competencies:

  • Excellent written and verbal communication skills.
  • Ability to follow verbal and written instructions.
  • Detail oriented with excellent organization skills.
  • Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
  • Ability to maintain accurate and auditable records
  • Ability to work in a fast-paced service/construction team environment
  • Attention to detail with emphasis on accuracy and quality
  • Ability to prioritize work to balance multiple projects and deadlines
  • Familiar with/or use of "AIA" for construction billing

Physical Requirements

  • 100% Office Setting, including sitting, some bending, walking and viewing.



Compensation details: 18-25 Hourly Wage

PIaee95d724b8d-30492-34920314

Job Tags

Hourly pay, Work experience placement,

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