Job Description

JOB DESCRIPTION:

We are seeking an experienced Contracts Coordinator with clinical development experience to join our dynamic pharmaceutical team. This role will support our contracts and procurement team by managing contracts, amendments, and purchase orders (POs), and providing administrative support across multiple functions. The ideal candidate will have experience in the pharmaceutical or biotech industry, particularly in clinical development, and a strong understanding of contract management processes. You will play a key role in ensuring compliance, optimizing workflow, and maintaining seamless communication within our teams. This position offers flexibility with a combination of in-office and remote work.

Key Responsibilities:

Contract Management:

• Lead the preparation, review, and processing of contracts, amendments, and related documentation for clinical development projects.
• Track and manage the contract lifecycle, ensuring that key milestones, renewals, and closures are met in a timely manner.
• Collaborate closely with clinical operations and legal teams to ensure contracts align with project requirements, budgets, and timelines.

Clinical Development Support:

• Provide contract management support specifically for clinical development activities, including clinical trial agreements, investigator contracts, and site agreements.
• Work alongside clinical teams to ensure contracts are compliant with regulatory requirements and clinical protocols.
• Monitor the progress of contracts in clinical development and address any issues or delays promptly.

Administrative Support:

• Maintain and organized records of contracts, and related documentation in the company’s internal systems and databases.
• Generate and distribute status updates, reports, and other communications to internal stakeholders.
• Coordinate meetings and follow-up activities related to contract and project management.

Communication and Coordination:

• Serve as the point of contact between internal teams, external vendors, and partners to ensure smooth contract execution.
• Facilitate communication and coordinate meetings to resolve any issues or delays that may arise during the contract lifecycle or clinical trials.

Compliance:

• Ensure that all contracts and activities comply with company policies, Standard Operating Procedures (SOPs), and relevant regulatory guidelines (e.g., FDA, EMA, ICH-GCP).
• Actively contribute to the development and implementation of policies, processes, and systems to improve contract management within the clinical development domain.

Qualifications:

Education & Experience:

• Bachelor’s degree in Life Sciences, Business, or a related field.
• 3+ years of experience in contract management, procurement, or administrative support, preferably within the pharmaceutical, biotech, or CRO industry.
• Specific experience in clinical development and clinical trial agreements is highly preferred.
• Strong understanding of contract law, procurement processes, and regulatory compliance within the pharmaceutical industry.

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