Job Description

Salary Range: $75,000-$100,000

Job Title: Legal Administrative Assistant / Litigation Secretary

Location: Los Angeles, CA

Job Type: Full-time

Position Overview:

We are seeking a professional and highly organized Legal Administrative Assistant to provide high-level administrative and litigation support to a group of attorneys in a dynamic, fast-paced legal environment. The ideal candidate will have at least 2 years of litigation experience , strong technical skills, and the ability to manage multiple priorities with accuracy and discretion.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to assigned attorneys
• Schedule and coordinate court dates, depositions, mediations, client meetings, and travel arrangements
• Draft and format legal documents, including pleadings, motions, subpoenas, and correspondence using firm templates
• Prepare and file legal documents in both state and federal courts , including e-filings
• Manage incoming and outgoing communications, including calls, mail, and legal documents
• Maintain and organize case files, both electronic (via iManage ) and physical
• Enter attorneys’ time and assist with monthly client billing using InTapp Time , 3E , and Chrome River
• Maintain calendars and track deadlines and due dates for cases
• Create and update desk manuals and process documentation for internal use
• Uphold confidentiality, professionalism, and discretion in all interactions

Qualifications:

• High school diploma required; Bachelor’s degree preferred
• Minimum 2 years of legal administrative or litigation secretary experience
• Familiarity with court filing procedures and legal terminology
• Proficient in Microsoft Office Suite , iManage , InTapp , 3E , and Chrome River
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team in a deadline-driven environment
• High level of professionalism and attention to detail

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