Job Description

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

Office Operations & Facilities Management

• Oversee all aspects of office operations, including supply management, grocery ordering, and vendor coordination
• Maintain inventory of office supplies and equipment; arrange repairs or replacements as needed
• Ensure the office environment is clean, safe, and conducive to work
• Monitor and manage office budgets, ensuring cost-effective purchasing and efficient resource use
• Manage keycard system including creating badges for new employees, replacing lost keycards
• Ensure building is aware of any visitors full names and act as the first point of contact for any visitors who arrive to our office
• Manage all incoming and outgoing mail

Workplace Experience

• Keep kitchen fully stocked with snacks, beverages, and paper goods
• Order lunch for 6 c-level’s on a daily basis
• Plan and execute company events, meetings, and team-building activities including monthly office lunches, happy hours and holiday events
• Create a positive work experience for employees

Executive Support

• Act as Executive Assistant to the Chief People Officer (manage calendar, travel arrangements, and ad-hoc administrative tasks)

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

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